Blog & Guides

Practical guides from the world of events

How do you design a gala night, organise a dealer meeting, or build an event budget? We turn our experience into clear guides.

Guide7 min read

Your Event Is Cancelled: Do You Have to Refund the Tickets? Turkey's 3 Day and 14 Day Rules

If an event is cancelled, must you refund tickets? Withdrawal rights, postponement, platform liability and the 3 day and 14 day deadlines for organisers in Turkey.

26 October 2026

Guide7 min read

Will a Fog Machine Set Off the Fire Alarm? Stage Effects, Detectors, CO2 Jets and Confetti

Will a fog machine set off the fire alarm? How detectors react, when zones may be isolated, and what CO2 jets and confetti need from the venue, step by step.

25 October 2026

Guide8 min read

Booking a Live Act for Your Event: What the Rider Covers and What the Contract Must Say

Booking a live act for an event: what the technical and hospitality rider covers, the clauses teams forget, permission to film the set, and how the fee is taxed.

24 October 2026

Guide8 min read

Collecting Donations at a Gala Night in Türkiye: Do You Need a Permit?

Do you need a permit to collect donations at a gala night in Türkiye? Permit authority, the two-month clock, invitation rules, the 40% expense cap and fines.

23 October 2026

Guide7 min read

Is Event Sponsorship Tax Deductible in Türkiye? Sponsorship vs Advertising Spend

Is event sponsorship tax deductible in Türkiye? Full relief for amateur sport, 50% for professional, 100% for approved culture events, plus the advertising split.

22 October 2026

Guide7 min read

How Many People Actually Turn Up? Event No-Show Rates and Attendance Forecasting

How many invitees actually attend a corporate event? No-show benchmarks, why free invitations leak, guarantee numbers and a practical forecasting method.

21 October 2026

Guide7 min read

Graduation Ceremony Production: How Long Does Handing Out 1,000 Diplomas Take?

How long does a graduation ceremony run? The diploma timing formula, stage size, sound and LED screen planning, gown handout and the school venue rule.

20 October 2026

Guide7 min read

Which December Evening Should Your Year-End Party Be? The 2026 Calendar, Venue and Budget

When should a corporate year-end party be held? The December 2026 calendar, venue options, budget lines, the awards segment and a full six-week countdown.

19 October 2026

Industry7 min read

Where Does Istanbul Rank in Congress Tourism? ICCA Figures and What They Mean for Corporate Events

Istanbul ranks 18th worldwide in congress tourism. ICCA 2025 figures, delegate spending, hotel and large-hall capacity, and the effect on your event date.

15 October 2026

Guide7 min read

What Can You Claim at a Product Launch? Turkey's New Advertising Rules and Influencer Labels

Does a line said on stage at a launch count as advertising in Turkey? What influencers must label, who proves the claim and how large the 2026 fines are.

14 October 2026

Guide8 min read

Picking a Date for a Corporate Event in Turkey in 2027: Holidays, Ramadan and School Breaks

Which dates work for a corporate event in Turkey in 2027? Public holidays, Ramadan, both Eids, school breaks, trade fair density and holiday pay rules.

13 October 2026

Guide7 min read

How to Build an Event Run of Show: How Long Should a Session Be, How Often Should You Break?

How do you build an event run of show? Session length, break frequency, what belongs in the after-lunch slot and how to write a minute-by-minute cue sheet.

11 October 2026

Guide8 min read

How Far Ahead Should You Plan a Corporate Event? The Permit, Venue and Load-In Countdown

How many months ahead should a corporate event be planned? Venue holds, permit deadlines, production lock dates and the load-in window, counted back week by week.

10 October 2026

Guide8 min read

Organising a Pharma or Medical Device Congress in Türkiye: TİTCK Notification and What Is Banned

How far ahead must a pharma or medical device congress be notified to TİTCK, why is gala dinner sponsorship rejected, and which dates are closed to meetings?

9 October 2026

Guide8 min read

Event Electrical Safety: 30 mA or 300 mA, and Who Signs the Earth Test?

How is temporary power built at an event? RCD ratings, earth test intervals, cable routing, voltage drop limits and who carries responsibility on site.

8 October 2026

Guide8 min read

Is Your Event Venue Licensed in Türkiye? The Operating Permit and the Risk of a Sealed Door

Does your event venue hold a Turkish operating licence? Documents to request before signing, how an unlicensed venue gets sealed, 2026 fines and contract terms.

7 October 2026

Guide8 min read

Can an Event Contract Be Priced in Dollars in Turkey? The FX Ban and Its Exceptions

Can an event contract be priced in dollars in Turkey? The FX contract ban, the equipment rental and works contract exceptions, indexing limits and 2026 fines.

30 September 2026

Guide8 min read

How Much Load Can an Event Venue Floor Take? Stage, LED Wall and Forklift Maths

How much load can an event venue floor take? The 500 kg/m² design value, point loads under stage and LED feet, forklift axle loads and spreader plate maths.

29 September 2026

Guide8 min read

Can You Talk Prices at a Dealer Meeting? Competition Law Red Lines and the 10 Percent Fine

Is discussing prices, discounts or territories at a dealer meeting a violation in Turkey? Article 4 of Law 4054, fines up to 10 percent of turnover, safe agendas.

28 September 2026

Guide8 min read

Who Owns the Copyright to Your Event Photos and Video? Paying the Invoice Is Not a Licence

Who owns the copyright to event photos and video in Turkey? Under Law 5846 the author is whoever shot it, and rights pass only in writing. Clauses and penalties.

27 September 2026

Guide7 min read

Stamp Duty on Event Contracts in Turkey: The 0.948% Rule and Who Actually Pays It

How much stamp duty does an event contract in Turkey carry, and who pays it? The 0.948% rate, the VAT-free base, the single-copy rule and the 2026 ceiling.

26 September 2026

Guide8 min read

Why Speech Blurs in a Ballroom: Reverberation Time Targets and Speech Intelligibility

Why does speech blur in a ballroom? Reverberation time targets, background noise limits in dBA, the STI value to put in your AV spec and how to fix a live room.

25 September 2026

Guide8 min read

Does VAT Withholding Apply to Your Event Invoice in Türkiye? The 5/10 Rule and the 2026 Threshold

Does VAT withholding apply to an event invoice in Türkiye? The 5/10 rate on organisation services, which buyers must withhold and the 2026 threshold of TRY 12,000.

24 September 2026

Guide8 min read

Can Guests Smoke at Your Event in Turkey? Tents, Designated Areas and the 2026 Fines

Where can guests smoke at an event in Turkey? The closed area test for tents, the 50 percent limit for outdoor venues and the 2026 administrative fines.

23 September 2026

Guide9 min read

How Long Does Event Setup Take, and Can You Load In at Night? The 7.5 Hour Rule

How long does event setup take and can you load in at night? Sizing the load-in window, Istanbul truck hours and the 7.5 hour legal cap on night work.

22 September 2026

Guide8 min read

Event Services for Public Institutions in Turkey: Direct Procurement or Tender, and the 2026 Limits

How do Turkish public institutions buy event services? The 2026 direct procurement limits, tender thresholds, notice periods and the 5/10 VAT withholding rule.

21 September 2026

Guide7 min read

Do Hotel Meetings Trigger Türkiye's Accommodation Tax? The Invoice Split and 2026's 1 Percent Rate

Do hotel meetings trigger Türkiye's accommodation tax? How to split conference and room charges on the invoice, the market value floor and the 1 percent rate.

20 September 2026

Guide7 min read

Does the State Pay for Your Trade Fair Stand? Türkiye's Fair Participation Support in 2026

Does Türkiye cover trade fair stand costs? Who qualifies, how the per square metre calculation works, the 2026 caps and the three month filing deadline.

19 September 2026

Guide7 min read

Events in a Public Square or Street in Turkey: Who Closes the Road, and How Is the Occupancy Fee Calculated?

Planning an event on a square, avenue or street in Turkey? Who signs off the road closure, how the occupancy fee is calculated and what an unpermitted build costs.

18 September 2026

Guide7 min read

Corporate Events on a Boat: How Many Guests Can Board, and Which Papers Should You Ask For?

Planning a corporate event on a boat in Turkey? The permits a chartered vessel needs, how passenger capacity is set, music broadcast rules and winter limits.

17 September 2026

Guide7 min read

Bringing Overseas Guests to an Event in Turkey: When to Start the Visa, What the Invitation Letter Must Say

Will your overseas guest need a visa, is an e-Visa enough, and what belongs in the invitation letter? The 90/180 rule, the 60 day passport rule and the timeline.

16 September 2026

Guide7 min read

Can an Event Agency Invoice Hotels and Transfers in Turkey? The Travel Agency Licence Rule

Can an event agency sell hotel rooms, transfers and tickets for a dealer meeting in Turkey? The exclusive activity list, the A group licence and the penalty.

15 September 2026

Guide7 min read

Laser Show Permits for Events: How Early Do You Apply, and Can Beams Hit the Audience?

Who issues an outdoor laser show permit in Turkey, how early you must apply, which irradiance limits apply near airports, and whether beams may scan the audience.

14 September 2026

Guide7 min read

Do You Need a Permit to Hang Event Banners in Türkiye? Advertising Tax per Square Metre

Do you need a permit to hang event banners in Türkiye? Who issues it, how long a cloth banner can stay up and what the advertising tax costs per square metre.

13 September 2026

Guide7 min read

Entertainment Tax on Ticketed Events in Türkiye: Where the Rate Is Zero and What Changed in 2026

Does a ticketed event in Türkiye pay entertainment tax? Zero rates for concerts and theatre, 20 percent for funfairs, the tax base and the new 2026 exemption.

12 September 2026

Guide8 min read

Holding a Gala in a Turkish Museum or Palace: How Venue Allocation Works and What the Sound Limit Is

How do you get permission to hold an event in a museum, palace or archaeological site in Turkey? Venue allocation, deposits, the 60 decibel limit and cancellation.

11 September 2026

Guide7 min read

Protocol Order at an Opening Ceremony: Flag Layout, Ribbon Cutting and Speaking Order

How is protocol order set at an opening ceremony in Turkey and where does the flag go on stage? Ribbon cutting, speaking order, company flags and pole layout.

10 September 2026

Guide8 min read

Bringing Event Equipment Into Turkey: How the ATA Carnet Works and What It Costs

Shipping event or exhibition equipment into Turkey? How the ATA carnet works, the security rate, customs steps, the 3 percent rule and overstay penalties.

9 September 2026

Guide8 min read

Renting Buses for an Event in Turkey: How Many Vehicles, and Who Needs the D2 Licence?

How many buses does an event transfer need, and who must hold the D2 licence? Seat maths, U-ETDS passenger filing, driver hour limits and the 2026 fines.

8 September 2026

Guide8 min read

Is Zero Waste Mandatory at Events in Turkey? The New Deposit Return Scheme and the 2026 Rules

Is zero waste mandatory at events in Turkey? Who holds the certificate, how the deposit return scheme launched on 1 July 2026 works, and what non compliance costs.

7 September 2026

Guide8 min read

If Your Event Is Cancelled, Do You Lose the Deposit? Penalty Clauses and Force Majeure in Turkey

If an event is cancelled, is the deposit lost? Penalty clauses under Turkish law, force majeure, VAT on cancellation fees and the clauses to negotiate.

6 September 2026

Guide8 min read

Who Legally Employs Your Event Crew in Turkey? SGK Registration, Subcontracting and Accident Liability

Who legally employs event hostesses, setup and technical crew in Turkey? SGK filing deadlines, 2026 fines, subcontractor liability and accident reporting.

5 September 2026

Guide8 min read

Are Corporate Event Costs Tax Deductible in Türkiye? Hospitality, VAT Recovery and Artist Withholding

Are corporate event costs tax deductible in Türkiye? Hospitality spend, the limit on VAT recovery, artist withholding, employee gifts and sponsorship rules.

4 September 2026

Guide8 min read

Do Event Invitations Need Consent in Türkiye? The İYS Rules for SMS and Email, and the 2026 Fines

Do you need consent to send event invitations by SMS or email in Türkiye? İYS registration, the merchant exemption, mandatory content and 2026 fine amounts.

3 September 2026

Guide8 min read

Does a Corporate Event in Türkiye Need a Governor's Permit? The Law 2911 Exemption and the 48 Hour Notice

Does a dealer meeting, launch or gala night need a governor's permit in Türkiye? The Law 2911 exemption, the 48 hour notice, venue licences and occupancy fee.

2 September 2026

Guide8 min read

Bringing a Foreign Artist or Speaker to Your Event in Turkey: How Long Does the Work Permit Exemption Last?

Does a foreign artist or speaker at a Turkish event need a permit? The one month exemption, the e-Muafiyet application and the 20 percent withholding rule.

1 September 2026

Guide8 min read

Do You Need a Permit for a Prize Draw at Your Event? Turkey's Raffle Rules, Notary Step and 20% Tax

Does a prize draw at a dealer meeting or gala night need a permit in Turkey? Permit rules, the 15 day window, the notary requirement and the 20% tax rate.

31 August 2026

Guide8 min read

Food Safety at Corporate Events: Is Allergen Disclosure Mandatory and How Long Must Samples Be Kept?

Is allergen disclosure mandatory at events, how long must reference samples be kept and which permits should a caterer hold? 14 allergens, 72 hours, 65 degrees.

29 August 2026

Guide8 min read

Serving Alcohol at Corporate Events in Turkey: Who Holds the Licence, and What the 2026 Sponsorship Ban Changed

Which licence covers alcohol service at an event in Turkey, does the 22:00 ban stop a gala night, and what exactly changed for alcohol brand sponsorship in 2026?

27 August 2026

Guide7 min read

How Much Heating and Cooling Does an Event Need? Watts per Square Metre for Halls, Marquees and Terraces

How many kW of heating and tons of cooling does an event need? Watts per square metre in a marquee, heat load per guest, patio heater counts and fresh air rates.

26 August 2026

Guide8 min read

Do You Need an Ambulance at Your Event? First Aider Ratios and Turkey's New Defibrillator Deadline

Is an ambulance mandatory at an event in Turkey? First aider ratios per employee, the legal crew of an emergency ambulance and Turkey's new AED deadlines.

25 August 2026

Guide7 min read

How Much Event Parking and How Many Valets Do You Need? The 3 Kilometre Rule in Turkey

How much event parking do you need? Turkey's 3 kilometre valet rule, 20 square metres per car, how many valets to hire and the arithmetic behind the exit queue.

24 August 2026

Guide8 min read

How Many Fire Extinguishers Does an Event Need? Decor Flame Ratings and the Rules Behind Them

How many fire extinguishers does an event need? Turkey's fire code sets a 250 and 500 square metre rule, a 25 metre reach limit and decor flame ratings.

23 August 2026

Guide7 min read

How Many Toilets Does an Event Need? Portable Unit Ratios, Queue Times and Servicing

How many toilets does an event need? Purple Guide ratios, portable unit counts by crowd size and duration, the coffee break arithmetic and the Turkish legal floor.

22 August 2026

Guide8 min read

Is Your Event Venue Accessible? Ramp Slope, Wheelchair Spaces and Toilet Counts

How do you make an event accessible? The TS 9111 ramp slope table, how many wheelchair spaces a hall needs, accessible toilet ratios and parking dimensions.

21 August 2026

Guide7 min read

Is Event Insurance Mandatory in Türkiye? Third-Party Liability, Cancellation Cover and Supplier Responsibility

Is event insurance mandatory in Türkiye? The liability limits required at fairs, what cancellation cover leaves out and how far a supplier's policy protects you.

20 August 2026

Guide7 min read

Event Wi-Fi: How Many Access Points and How Much Bandwidth Do You Need?

Event Wi-Fi planning: how many access points and how many Mbps you need, why the guest network collapses and who keeps access logs under Turkish Law No. 5651.

19 August 2026

Guide8 min read

Is Event Photography Legal Under Turkey's KVKK? Consent, Notices and the 2026 Rule Change

Is event photography KVKK compliant? When explicit consent is required, how to write the privacy notice, what the 2026 principle decision changed and fine levels.

18 August 2026

Industry8 min read

Drone Filming Permission for Events: Turkey's New SHT-İHA Changed the Rule for Flying Over Crowds

How do you get drone permission for an event in Turkey? The new SHT-İHA, the P0, P1 and P2 licences, flying over a crowd, zone rules and 2026 permit fees.

17 August 2026

Guide9 min read

How Many Emergency Exits Does Your Event Venue Need? Escape Width and Capacity

How many emergency exits does an event need? Occupant load, escape route width, travel distance limits, door rules and where staging narrows the exits.

16 August 2026

Guide8 min read

Event Catering Numbers: How Many Canapés, Drinks and Servers per Guest?

How much catering does an event need per guest? Canapé and drink counts, server and bartender ratios, alcohol licence rules, allergen duties and over-ordering.

15 August 2026

Guide8 min read

Music Licensing for Events in Turkey: Does the Venue's Licence Cover You, and What Does It Cost?

Do you need a music licence for a corporate event in Turkey? MESAM, MSG, MÜYORBİR and MÜ-YAP explained, 2026 event tariffs, thematic discounts and ticketed shows.

14 August 2026

Guide8 min read

Fireworks at an Event: Who Grants the Permit, Who Fires the Show, and How Much Distance You Need

How do you get a fireworks permit for an event in Turkey? Kaymakamlık approval, Class A operator certificate, compulsory insurance and real safety distances.

13 August 2026

Guide9 min read

At What Wind Speed Should an Outdoor Event Stop? Wind Limits for Stages, Marquees and LED Screens

At what wind speed should an outdoor event stop? Design gust speed for stages, marquees and LED screens, the 70-80-90 km/h alert levels and anemometer rules.

12 August 2026

Guide8 min read

Projector Rental: How Many ANSI Lumens and How Big a Screen Do You Need?

How many ANSI lumens does a projector rental need? Lumen maths by screen area and room light, the farthest viewer rule, throw ratio and a quote checklist.

11 August 2026

Guide8 min read

Truss Rental and Rigging: How Much Weight Can You Hang Above a Stage?

How much weight can you hang above a stage? Truss span versus load capacity, the 1.25 test load rule, inspection certificates and how to build a real load list.

10 August 2026

Guide7 min read

How Many Security Guards Does an Event Need? Permits, Posts and the Door Plan

How many security guards does an event need? Staffing by post instead of headcount, the 48 hour temporary permit rule in Turkey, and screening lane maths that works.

9 August 2026

Guide7 min read

How Loud Can Your Event Be? Decibel Limits and the Outdoor Curfew in Turkey

How loud can an event be in Turkey? The dB limits in the Environmental Noise Control Regulation, the 10.00-01.00 outdoor window, fireworks hours and music permits.

8 August 2026

Guide7 min read

Wireless Microphone Rental: How Many Channels, and Which Frequencies Are Legal?

Wireless microphone rental guide: how many channels you need, which frequencies are legal in Turkey, the BTK 470-694 MHz rule, RF scanning and antenna setup.

6 August 2026

Guide7 min read

How Big Should Your Exhibition Stand Be? Size, Height Rules and Staffing

How big should an exhibition stand be? Sizing by objective, inline vs island stands, height rules in fair technical manuals and 2026 Turkish fair support limits.

5 August 2026

Guide7 min read

No Queue at the Door: How Many Check-In Desks and Staff Does Your Event Need?

How many check-in desks and staff does an event need? The peak arrival formula, speeds by method, queue layout, QR and badge printing, and the data rules.

4 August 2026

Guide7 min read

How Big a Venue Do You Need? Event Space per Guest, Layout by Layout

How much event space per guest do you need? Square metres by layout, round table and dance floor maths, occupant load limits and exit width rules explained.

3 August 2026

Guide7 min read

Event Lighting Rental: How Many Fixtures Does a Stage Need?

Event lighting rental: how many fixtures does your stage need? Beam angle coverage, light levels for camera, colour quality, DMX channels and rigging safety.

2 August 2026

Guide7 min read

How Do You Measure Event ROI? 7 Metrics That Hold Up in a Budget Meeting

How to measure event ROI: the formula, the costing mistake most teams make, 7 metrics leadership will accept, attribution methods and a pre-event measurement plan.

1 August 2026

Guide7 min read

Hybrid Event Live Streaming Setup: How Many Cameras and How Much Upload Speed?

Hybrid event live streaming setup: how many cameras, how much upload bandwidth, which audio path and which latency setting? Platform choice, backups and a checklist.

31 July 2026

Guide7 min read

Stage Rental: How Big and How High Should Your Stage Be?

Stage rental guide: how many square metres, how high, and how much load per square metre? Sight lines, guardrails, ramps and wind plans, with real figures.

30 July 2026

Guide7 min read

Simultaneous Interpretation Rental: How Many Booths, Channels and Headsets?

Renting simultaneous interpretation equipment? Here is how to size booths per language, interpreter teams, channels, infrared receivers and the ISO standards involved.

29 July 2026

Guide7 min read

How Many kVA Does Your Event Generator Need? Sizing Power for Sound, Light and LED

How many kVA does an event generator need? A practical guide to real power draw from sound, lighting and LED, converting kW to kVA and leaving the right headroom.

28 July 2026

Guide7 min read

Sound System Rental: How Many Watts Does Your Venue Need?

How many watts do you need when renting a sound system? A practical guide to watts per person, max SPL, distance loss and venue acoustics before you ask for a quote.

27 July 2026

Guide7 min read

LED Screen Rental: P2.6 or P3.9? How to Pick the Right Pixel Pitch

P2.6 or P3.9 for your rental LED wall? Audience distance decides it. A practical guide to pixel pitch, cabinet resolution, refresh rate and screen brightness.

26 July 2026

Guide6 min read

Gala Night Concept Ideas: How to Design a Memorable Evening

A gala night is a formal corporate evening for awards and celebration. What it means, how the protocol runs, and concept ideas you can actually stage.

20 July 2026

Guide7 min read

How to Organise a Dealer Meeting: A Step-by-Step Guide

A successful dealer meeting is made of many parts, from planning to logistics, from stage to award night. Here are the steps to make your gathering effective and memorable.

14 July 2026

Guide6 min read

How to Prepare a Corporate Event Budget

What does a corporate event's cost depend on, and how do you build a realistic budget? The main line items, common mistakes and a practical budgeting approach.

7 July 2026